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What's inside

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Instructions

A 6-step walkthrough that tells you what to do on day one. Built for someone who's never used a spreadsheet template before.

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Inventory

The master list. One row per item. Item IDs auto-generate as CS-001, CS-002, etc. Dropdowns keep category, team, and status entries consistent. Status column highlights green for in-storage, amber for out, red for lost.

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Loans Log

Every check-out and check-in. Item name auto-fills from the Item ID. Days overdue calculates automatically. Returned rows turn green, overdue rows turn red, so you can see at a glance who still has what.

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Annual Audit

The committee report. Big-number summary at the top: total items, in storage, out, lost, need replacing. Full breakdown by category and by team. Updates automatically from the Inventory sheet. Save as PDF for grant applications.

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Setup

The dropdown lists for categories, teams, conditions, and statuses. Edit these to match your club. Defaults work for most grassroots setups.

An honest note on spreadsheets

This template is genuinely useful. It will get a single team or a small club through a season. But spreadsheets have limits, and you'll hit them faster than you think.

The moment your club has more than one team, more than 30 items, or more than one person doing check-outs, the spreadsheet model breaks down. You can't scan a QR code from your phone in a kit cupboard. You can't get an automatic WhatsApp reminder when something is overdue. You can't generate a grant-ready audit PDF in one click.

That's what ClubShed does. Free for one team and 30 items. €15.99 a month when you outgrow that. No card required to start.

Try ClubShed free

Free football club inventory spreadsheet